Video Production Cost Calculator

Video Production Calculator Guide

Project Scope

Video Length: Short (30-60 sec), Medium (1-3 min), or Long (3-10 min).
Type: Explainer, Commercial, Social Media, or Documentary.
Complexity: Simple (minimal edits), Moderate (graphics and transitions), or Complex (animation, effects).

Cost Breakdown

Pre-Production: Storyboarding, scripting, and planning. Typical range: €500 - €2000.
Production: Filming, equipment rental, and crew. Typical range: €1000 - €5000.
Post-Production: Editing, sound design, and graphics. Typical range: €800 - €3000.
Additional Costs: Voiceovers, music licensing, and subtitling: €200 - €1000.

Platform Optimization

YouTube: Ensure videos are 1080p+ with engaging thumbnails and CTAs.
Instagram: Optimize for vertical (9:16) format with captions for muted playback.
LinkedIn: Keep videos professional and under 2 minutes for B2B audiences.
TikTok: Focus on short, trendy clips with high engagement potential.

Tips for Accurate Estimation

Define your goals and audience clearly before using the calculator.
Include buffer costs for unexpected expenses (10-20%).
Use past project benchmarks to estimate costs for similar videos.
Track results and iterate to refine future budgets.

Budget Allocation Guide

Allocate your video production budget wisely based on priorities:

Pre-Production: 20-30% for planning and scripting.
Production: 40-50% for filming and crew costs.
Post-Production: 30-40% for editing, graphics, and finishing touches.

Project Details

Project Type:

Production Details

Video Length (minutes):

Crew Size:

Equipment Level:

Shooting Days:

Location Costs:

Talent Costs:

Post-Production Details

Post-Production Needs:

Additional Costs:

Tips and Tricks for Film Budgeting

Plan Ahead

Start by clearly defining your project scope. Understand the video's purpose, length, and complexity, and prioritize essential expenses like crew, equipment, and location. A well-structured plan will help you avoid unnecessary costs.

Get Multiple Quotes

Reach out to multiple vendors for locations, equipment rentals, and talent. Comparing prices can uncover cost-saving opportunities while ensuring you get the best value for your budget.

Allocate for Contingencies

Always set aside 10-15% of your total budget for unforeseen expenses. This reserve can help you cover last-minute changes, extra shooting days, or unexpected fees without stress.

Leverage Free Resources

Explore cost-saving options such as using public locations, stock footage, or collaborating with volunteers or emerging talent. These resources can help you achieve professional results without breaking the bank.

Optimize Post-Production

Plan your editing needs in advance by deciding on transitions, effects, and final outputs early. This helps minimize revisions and additional editing costs down the line.

Track Spending

Use a budgeting tool or spreadsheet to monitor expenses in real time. Regularly update your budget to ensure you stay on track and avoid overspending.

Understand Your Target Platform

Tailor your production quality to match the distribution platform. For example, high-end equipment may not be necessary for social media videos, while TV commercials might demand top-tier quality.